Job Description

Billing Specialist

Chicago, IL - Hybrid

$65,000 - $70,000 – Full Time with Benefits

R.M. Chin & Associates, Inc. (CHIN), is seeking a Billing Specialist to join their accounting team. Reporting directly to the Controller, this position will have a primary focus on invoicing. The ideal candidate will be responsible for preparing, generating, and sending accurate invoices to clients, ensuring timely payments, and maintaining financial records. To be successful in this role, you should understand basic accounting principles, including knowledge of GAAP. The role also requires strong analytical skills, proficiency in billing software, and excellent communication abilities.

Responsibilities for Billing Specialist:

• Generate and issue invoices in a timely and accurate manner according to company policies and client agreements
• Review internal and external invoices for completeness and accuracy, ensuring compliance with contractual terms.
• Process billing adjustments and refunds in Deltek when necessary.
• Create billing schedules and policies and communicate with clients regarding invoice inquiries, discrepancies, and payment status.
• Responsible for following project start-up guidelines including obtaining certificates of insurance documents, obtaining subconsultant information (W-9/COIs) and entering the information into Deltek.
• Manage and track subconsultant accruals, invoices, and payments. Responsible for relaying all billing information to subconsultants and providing billing cycles and schedules to them.
• Generate and distribute monthly/quarterly reports to Project Mangers regarding status of projects, including burn rate, AR aging, project profitability, budgeting, etc.
• Manage and maintain project rate tables, making the appropriate adjustments from year to year.
• Maintain and update client billing information in Deltek.
• Monitor the budgets of each project and ensure that the revenue is not going over the budgeted figure agreed with the client.
• Responsible for following project close-out guidelines.
• Serve as a liaison between project managers and the accounting team.
• Assist the project managers with any budget, forecasting, or ad hoc reporting when required.

Qualifications for Billing Specialist:

• Must have working knowledge of accounting software, prior experience in Deltek is preferred, but not required.
• Self-motivated, excellent communication and writing skills, and a desire to be part of a team.
• Sound understanding and ability to interpret contracts.
• Must have the ability to multi-task and prioritize tasks accordingly.
• Bachelor’s degree in accounting or finance is preferred but not required. Prior experience in a similar role can supersede this requirement.
• Experience analyzing and reviewing project financial information.

Benefits:

• Competitive base salary between $65.000 – 70,000K, depending experience
• Annual bonuses are based on individual and company performance.
• 401K yearly profit-sharing contribution.
• PTO.
• 11 paid holidays, plus 2 floating holidays.
• Parental leave.
• Medical, dental, and vision insurance.
• Relevant certifications and continuing education courses reimbursed.
• Company vehicle, cell phone, and Wi-Fi hot spot.

R.M. Chin & Associates, Inc., M/W/DBE/ACDBE is an Equal Opportunity Employer, offering comprehensive benefits and competitive pay.

Come be part of our growing team!

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