Job Description

FLSA Status: Non-Exempt

This position is benefits eligible

Reports to: Gift Services Manager

Summary

Colorado State University Foundation (CSUF) receives, manages, and invests contributions that benefit Colorado State University (CSU). The Gift Services Specialist performs a variety of tasks involving the receiving, preparation, and processing of gifts to CSUF.

Essential Functions

· Provide professional and timely frontline representation for CSUF while fostering and maintaining relationships with campus partners and constituents.

· Review, accept, and audit gifts from internal and external constituents.

· Process and reconcile credit card transactions, create and maintain Automatic Recurring Billings (ARB’s), process gifts of appreciated securities, ACH/Wire gifts, and prepare manual receipts for delivered items while safeguarding cash, checks, and donor credit card information.

· Ensure accurate and timely entry, review, and problem resolution of gifts, donations, pledges, and fund agreements in tracking database (OnBase) to facilitate timely gift processing.

· Coordinate with donors and campus partners to resolve general gift-related inquiries and outstanding/lapsed ARB payments and related pledges.

· Execute all functions and maintain an office environment compliant with the Gift Services Specialist’s custodial role, including ensuring requisite dual presence and safekeeping and handling of assets and sensitive documents in office or in transit as appropriate.

· Ensure accurate and confidential maintenance of records and files, complying with all best practices and/or policies dictating which information may not be accessed and/or which tasks may not be completed off-site.

· Process incoming and outgoing gift-related mail, including preparation of donor receipts.

· Assist, as needed, with administrative support for life insurance and grants (including uploading documents to SalesForce and LawVu).

· Execute remote capture, physical bank deposits and the daily master reconciliation of gift activity as needed.

· Serve as primary backup to Office Administrator.

· Serve as backup to the Paralegal for estate-related functions.

· Effectively organize work and manage time to accurately meet deadlines.

· Communicate professionally in individual, written, group, and presentation settings.

· Maintain accurate and updated policies and procedures related to job position.

· Other duties as assigned.

Minimum Qualifications

· High School diploma or equivalent

· 4 years of job-related experience in data entry, bookkeeping, accounting, banking, or other relevant experience

· Proficient with Microsoft Office Suite programs

· Ability to speak, read, write, and interpret instructions in English

· Ability to operate standard office equipment; phone, copy and fax machines

· Ability to pass a criminal background check, including National Sex Offender Registry

Preferred Qualifications

· Bachelor’s Degree in related field

· Experience working in higher education or finance

· Experience with OnBase or other donation tracking system

· Experience with TSYS or other credit card merchant system

· Experience with Advance or other CRM system

Compensation & Benefits

Starting salary range $52,000 - $60,000. Commensurate with experience. Benefits include health, dental, vision and group life insurance, sick time, vacation leave, and opportunity to participate in 401(a) and 403(b) retirement plans.

To Apply

Please send cover letter and resume to CSUF_hiring@mail.colostate.edu. For complete consideration, please submit materials by Sunday, March 30, 2025.

Conditions of Employment

This is a full-time, hybrid position. Anticipated start date will be as soon as possible after posting closes.

CSUF is an Equal Opportunity Employer. Consistent with the Americans with Disabilities Act (ADA) it is our policy to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause undue hardship.

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