Job Description

Full Job Description:

East Coast Management is recruiting an Office Administrator/Receptionist for its Westchase, FL office location (on-site position).

East Coast Acquisitions, together with East Coast Management, is a full-service real estate investment firm headquartered in Tampa, FL which provides asset management, property management, and leasing services for all of its properties. East Coast Management is looking for an organized, action-oriented, and optimistic individual who is always looking for ways to improve processes and systems.

Job Details:

The Office Administrator will be responsible for duties such as but not limited to, taking phone calls, greeting visitors, organizing meetings, providing clerical support to our managers and employees, and coordinating all daily administrative duties for the Accounting and Operations Departments.

Primary Functions:

• Manage all office administrative activities, including daily mail and FedEx deliveries and shipments, ordering office supplies and equipment, maintenance to office equipment, and other day-to-day office operations
• Maintain electronic and physical filing systems
• Anticipate business needs, think proactively, and respond appropriately
• Create and maintain spreadsheets
• Data entry
• Updating vendor and tenant accounts
• Assists with invoicing for accounts payable
• Perform other relevant duties when needed and as assigned

Required Skills and Abilities:

• Highly organized
• Ability to multi-task
• Knowledge of Microsoft Office and Adobe Acrobat
• Ability to take direction from multiple team members
• Time management with the ability to prioritize tasks

Education and Experience:

• High School Diploma or equivalent
• One (1) or more years of office administration experience required

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