Job Description

Must be a U.S Citizen to apply.

This is on-site opportunity, no remote opportunities are available for this role.

DUTIES:

• Coordinate paperwork from many departments for timely acceptance of reimbursable funding from multiple agencies
• Manage labor authorizations and track contractual and purchasing actions
• Serve as a liaison responsible for day-to-day financial management status of projects
• Monitor deadlines to keep researchers on track for budget
• Review detailed contracts and change verbiage as necessary before being sent to technical team
• Create presentations on research and development projects for program managers and customers
• Develop and maintain customer relationships and interact with project sponsors
• Develop and submit content for website and other media
• Provide administrative support to research and technology transfer, program development and implementation support to research and engineering programs within the Branch technical area.
• Track contractual purchases through utilization of the Corps of Engineers Financial Management System and other electronic systems.
• Create reports, forms, statistical charts, and graphs using specific software.
• Assist with market research for engineers and scientists.
• Respond to phone, fax, email, and other correspondence.
• Use Microsoft Outlook or similar systems to coordinate and schedule branch activities, meetings, activities as required.
• Maintain branch files as required by applicable regulations.
• Analyze and interpret new and changing legislation, regulations, directives, policies, and procedures related to the administrative functions of the Laboratory; work with supervisor in development of policies, guidelines, and operating procedures to ensure compliance and efficiency in executing those functions.
• Advise staff and employees on administrative changes which include personnel procedures, property accounting, travel, legal agreements, memoranda, internal and external communication, and other similar administrative responsibilities.
• Prepare/review data reports, spreadsheets, and charts for briefings.
• Maintain supervisor's calendar and schedule appointments based on needs of the organization.
• Utilize Purchase Request and Commitments (PRandC's) to order supplies.
• Recommend and implement program budget, includes tracking budget figures through utilization of the Corps of Engineers Financial Management System and other electronic systems.

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